DEMANDE DE CITATION

REQUEST FOR QUOTE (RFQ) #

 

KJK059-17

 

 

 

SERVICES REQUIRED

 

Reusable surgical instruments for IUCD and Implant insertion and removal (see specification sheet). Only Bidders who have CE Marking and ISO 13458 are eligible to bid for this procurement. The IUCD and Implant insertion and removal kits will be used for training and service provision in Mali, West

 

Africa.

DATE OF ISSUANCE

 

19.5.2017

OFFERS CLOSING DATE

 

31.5.2017

CLOSING DATE FOR QUESTIONS

 

26.5.2017

CURRENCY

 

USD

 

INFORMATION ON PALLADIUM GROUP and Project Keneya Jemu Kan in Mali

The USAID Communication et Promotion de la Santé/Keneya Jemu Kan in Mali (Projet USAID/KJK), a project of Johns Hopkins Center for Communication Programs and the Palladium Group, is soliciting quotes for awarding a purchase order for the provision of reusable medical instruments for IUD and IMPLANT insertion and removal described in the attached Scope of Work. This purchase order will be awarded under Projet USAID/KJK, an official project of the United States Government financed by United States Agency for International Development (USAID). Theprocurement is subject to all applicable USAID and US Federal Government procurement regulations.

PROCUREMENT NOTICE

“No employee, officer or agent may participate in the selection, award or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of the non-Federal entity may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts,” as stated in the Office of Management and Budget (OMB) 2 CFR 200.318, General procurement standards.

 

The Palladium Group seeks to conduct its purchasing through open and free competition and is committed to selecting the supplier, which meets specific needs with a competitive price, lowest total-end-use cost and best overall quality

 

1-    QUOTE DEADLINE

Quotes must be received no later than 17:00 [Mali time], on the closing date and received at the email addresses

Tracey.brett@thepalladiumgroup.com Brehima.Sissouma@thepalladiumgroup.com


Cc: tracebrett@gmail.com

 

Late submissions will not be considered.

 

2-    OFFERS’ VALIDITY

Offers must be signed by an official authorized to bind the Bidder to its provisions and be valid for a minimum of 120 days.

3-    SPECIFICATIONS AND QUANTITIES

 

Project KJK will be procuring 30 IUD insertion and removal kits and 30 Implant insertion and removal Kits. Specification of kits are included in ANNEX A.

4-    PRICING and LEAD TIME

All prices must be quoted separately

·         CIF air freight, Bamako International Airport and

·         DDU, Bamako

 

Lead Time must be stipulated in days from the receipt of a Purchase Order from The Palladium Group

 

5-    DOCUMENTATION REQUIRED TO BE PROVIDED BY ALL BIDDERS AT TIME OF BID

5.1 All Bidder must provide proof of CE Marking and ISO 13485 for the manufacture and production of the metal instruments used in the kits

 

5.2 All Bidders must provide a Certificate of Origin

5.3 All Bidders must provide at least 2 references who have procured similar type of kits from them in the last 2 years and whom Project KJK can contact

5.4  All Bidders must provide breakdown of their manufacturing process and include description of material used

5.5  All Bidders must provide a written declaration on manufacturer’s letterhead that the metal instruments used in the kits are reusable and can be steam sterilized after use.

5.6  Bidders must return signed due diligence or letter indicating they will sign the due diligence (attached)

6-    INTENTION TO SIGN DUE DILIGENCE FORM (attached ANNEX B)

All interested companies must indicate their intention to bid sign the attached due diligence form if they are awarded the contract or send a signed due diligence form back with their bid.

7-    QUESTIONS OF CLARIFICATION

Interested bidders should also direct any questions about the RFQ All questions should be received in no later than 12:00pm, Bamako time on the date mentioned above. Written responses will be distributed to all recipients of the RFQ.   (This must be at least 5 days before the deadline)

8-    CRITERIA FOR SELECTION

All responses to the RFQ will be reviewed by a selection committee from Projet USAID/KJK. In order to finalize the selection, it may be necessary to obtain additional clarification on quotes. If required, scores will be revised based on answers received during the final review process. Bids will be reviewed on conformance to specification, lead time and value for money.

BIDS THAT ARE NOT RESPONSIVE OR RESPONSIBLE MAY RESULT IN DISQUALIFICATION AT Projet USAID/KJK’S DISCRETION.

7-  LANGUAGE OF BIDS

Bidders may respond in either English or French

 

Each bid will be evaluated on most economically advantageous bid including taking into account both cost and other criteria.

PART B: TERMS AND CONDITIONS 1-   NEGOTIATIONS

The Bidder’s most competitive quote is requested.   It is anticipated that the purchase order will be

awarded solely based on these quotes. However, Projet USAID/KJK and the Palladium Group reserve the right to conduct negotiations prior to awarding a purchase order.

 

2-        REJECTION OF OFFERS

Projet USAID/KJK and the Palladium Group reserves the right to reject all offers received and/or to cancel any or all of the deliverables requested in this RFQ.

 

3-      INCURRING COSTS

Projet USAID/KJK and the Palladium Group is not liable for any cost incurred by Bidders in connection with the preparation, submission and delivery of offers in response to this RFQ.

 

4-      ACCEPTANCE OF CONDITIONS

Projet USAID/KJK and the Palladium Group reserves the right to request additional information from Bidders either in writing or verbally. Projet USAID/KJK and the Palladium Group may cancel this RFQ without any cost or obligation at any time until certification of a purchase order. In the event agreement cannot be reached with the Awardee, Projet USAID/KJK and the Palladium Group reserves the right to award an alternate Bidder.

 

5-      PURCHASE ORDER AWARD

Projet USAID/KJK and the Palladium Group will obtain the services of the most responsible and responsive Bidder whose offer is determined to be the most advantageous based on the quality of work and cost.

 

6-      CONFIDENTIALITY/OWNERSHIP

The Vendor and his/her employees will not at any time, either during the term of the Purchase order or thereafter divulge, furnish or make available, either directly or indirectly, to any person, firm,corporation or other entity, any proprietary information used by Projet USAID/KJK and the Palladium Group. The Vendor agrees that all such matters and information shall be kept strictly andabsolutely confidential. The Vendor, upon cessation of the service, irrespective of the time, manner or reason of terminations, will immediately surrender and deliver to Projet USAID/KJK and the Palladium Group all material and data of every kind belonging to Projet USAID/KJK and the Palladium Group. All manuals or other products because of this activity shall remain under the ownership of Projet USAID/KJK and the Palladium Group. 

ANNEX A

IUD INSERTION & REMOVAL KIT

SPECIFICATION FRENCH

 

SPECIFICATION ENGLISH

Quantity

PRICING CIF Bamako PER UNIT in USD

PRICING DDU , PROJET KJK BAMAKO, MALI IN USD

Grande boite à instrument avec son couvercle en inox

Large Instrument box 32cm x 20cm x 8 cm with lid

1

 

 

Speculum petite (Cusco 16mm)

Small cusco vaginal speculum (16mm)

1

 

 

Speculum moyenne (Cusco 25mm)

Medium cusco vaginal speculum (25mm)

1

 

 

Speculum Grande (Cusco 30mm)

Large cusco vaginal speculum (30mm)

1

 

 

Cupule petite taille

Small gallipots

2

 

 

 

 

Pince à cœur (Rampley Sponge Forester 24.1 cm)

Forceps, Rampley, sponge Forester 24.1 cm

 

2

 

 

 

 

Pince tire col ou pince pozzi

Forceps (Uterine Tenaculum) 24.8cm

 

2

 

 

Hystéromètre

 Uterine  Valleix with cursor (25cm) or  Sims (32 Cm)

Résultat de recherche d'images pour "hystéromètre"   http://www.abc-medical.com/assets/images/chirurgie_08_thumb.jpg

Valleix with cursor         or           Sims

 

2

 

 

Pince Crocodile

 

 

 

 

 

 

Ou Pince longuette à servir droite 25cm

Alligator/Crocodile IUD removal forcep

 

 

 or

Or Straight clamp longuette 25cm

 

2

 

 

 

 

Haricot taille moyenne

Medium Kidney dish

2

 

 

Ciseaux droites

Straight Scissors  Mayo 14cm

http://pro.bastideleconfortmedical.com/media/catalog/product/cache/2/image/9df78eab33525d08d6e5fb8d27136e95/1/8/184380-ciseaux-de-mayo-droit.jpg

 

2

 

 

 

 

 

IMPLANT NSERTION & REMOVAL KIT

 

SPECIFICATION FRENCH

SPECIFICATION ENGLISH

QUANTITY

PRICING FOB PER UNIT in USD

Petite boite à instrument avec couvercle en inox

Small Instrument box 20cm x 10cm x 5 cm with lid

1

 

Haricot Petite Taille

Small kidney dish

2

 

Pince Mosquito courbe (13ou 14cm)

Curved Mosquito forcep  (13 or 14cm )

2

 

Pince mosquito droite (13ou 14cm)

Straight Mosquito forcep (13 or 14cm)

2

 

Cupule Petite taille

Small Gallipot

2

 

Pince pean pour nettoyage de la peau

Pean forcep (without claws)

14Cm

 

http://helpmedical.fr/_images/_produits/helpmedical/pia300560.jpg

2

 

Paires de Ciseaux

Curved scissors Mayo 14Cm

 

http://www.mediprostore.com/media/catalog/product/cache/1/image/9df78eab33525d08d6e5fb8d27136e95/l/3/l35331.jpg

2