Job Title:Team assistant
Level: Grade GB
Appointment Type: Two year tern (revewable, subject to national recruitment
Location: Bamako: Mali
Number of positions: 1
Closing Date: May 25, 2008

Responsibilities: Summary of job accountabilities includes:

The Team Assistant will work under the close supervision of the Executive Assistant Who provides supervision and guidance to the ACS (administrative client support) and her/his main responsibility will Be but not limited to:

  • Drafts routine correspondence and proofreads and edits materials using proper grammar, punctuation, and style;;
  • Incorporates agreed upon review comments into documents, making full use of shared drives and software capabilities;
  • uses word processing or desktop publishing skills to type complex text, reports, figures, graphs, etc, according to standard Bank formats and distribution;
  • coordinates schedules taking priority into account, monitors changes, and communicates the information to staff inside and outside the immediate work unit, including officials outside the Bank Group;
  • Solves non-routine problems (e.g., responds to requests requiring file search, etc.);
  • assists in preparation of conferences, seminars, workshop, etc;
  • Handles logistical planning for negotiations, Board presentations and signings or equivalent events;
  • tracks assigned project steps/rime tables, coordinates with relevant staff and provides assistance and/or information non project related matters;
  • Maintains current distribution lists, phone/address lists of project/product contacts, and distributes documents for relevant task team.
  • Maintains up to date work unit project and other files (both paper and electronic).

Qualifications and Skills

In selecting candidates for interviews, the following will be evaluated:

  • minimum BTS or university degree (Bac+2) school diploma and two years relevant work experience;
  • Proficiency in using advanced functions on Bank standard computer applications (Windows applications: Word, Excel, POWERPOINT…);
  • Knowledge of and ability to execute diverse and intricate work procedures related to the timely processing and production of assigned outputs and supporting administrative activities;
  • applied knowledge of Bank’s organization, procedures and practices, including Bank records management and filing procedures;
  • Thorough knowledge of work procedures in assigned work unit;
  • ability to retrieve reference materials from various sources (e.g. databases, IRIS or other filing systems, joint library, internet, etc;
  • Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps;
  • Ability to follow through on team priorities in the absence of the team leader and respond to requests for information;
  • Ability to pass relevant Bank tests (e.g. English language, computer applications, etc.) as required;
  • committed, dedicated and team player with ability to deal tactfully and effectively with staff and clients in a multicultural environment;
  • Proficient French/English skills (verbal and written), including ability to draft routine correspondence and edit materials using proper grammar, punctuation and style;
  • Effective time management and organizational skills;
  • Ability to produce high-quality work under pressure.

Instructions for Applications:

For the full position description and complete selection criteria, qualified candidates are requested to visit and submit the electronic application at: www.vorldbank.org/careers

Click on “employment opportunities” Administrative and Client Support staff opportunities current vacancies “Job_081045 to submit your application electronically to the World Bank. The closing date for receipt of your electronic application is May 25, 2008. Email or postal/paper applications will not be considered.

Qualified male and female candidates of diverse background (gender, religions, ethnic) are encouraged to apply.

Please not that only short-listed candidates will be contacted.

SOURCE : L’Essor n°16196 du Jeudi 15 mai 2008

 

 

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